Electronic document management: Solutions for business
Digital technologies significantly impact the development of modern businesses. Business efficiency is largely determined by how well modern technological capabilities are utilized for growth. One crucial aspect of a successful business operation is the implementation of an electronic document management system (EDMS), which automates document processing, increases efficiency, and reduces costs.
Benefits of transitioning to electronic document management
Reduced document processing time. Automation significantly decreases the need for manual work. According to research by AIIM, companies that have implemented electronic document management have reduced document processing time by an average of 30-40%.
Cost reduction. Transitioning to a paperless office helps reduce paper, printing, and storage costs. According to AIIM, this can minimize document management expenses by 20-25%.
Improved accuracy and security. Automation minimizes risks associated with human error. The ability to track and control electronic documents enhances their security and protection. According to IDC, an average of 7.5% of paper documents are lost, and 3% are never found.
Information accessibility. Access any document from anywhere, on any device. Research by IDC indicates that employees spend up to 30% of their work time searching for necessary information when using paper documents. Transitioning to an electronic system reduces this time by an average of six times.
Environmental friendliness. Transitioning to electronic document management can reduce paper usage by 80-90%.
Progresia offers a turnkey solution for business document management. The specialized software, which company specialists use internally and recommend to businesses, helps maximize the efficient use of time and resources.
Progresia advises focusing on four critical aspects when choosing a solution for transitioning to digital document management:
Determine your business needs.
Assess the integration capabilities of the selected solution.
Pay attention to the security offered by the solution.
Compare and, if necessary, test several solutions.
Why choose Progresia's solution for electronic document management (EDM)?
Efficient document creation and storage:
Intuitive interface.
Ability to create documents in various formats.
Convenient storage and organization system.
Automated document management:
Automated document processing.
Flexible settings with access rights distribution and notification system.
Reliable data protection:
Encryption and access control system ensure information security.
Audit and change tracking ensure data integrity.
Version management:
Ability to create multiple document versions.
Ability to track document changes.
Analysis and reporting tools:
Ability to track and analyze document workflows.
Ability to generate reports and identify and eliminate inefficiencies promptly.
Document templating:
Large selection of ready-made document templates in the software's template library.
Ability to add custom templates.
Integration with email and CRM systems:
Simplified information exchange through email integration.
Automation through CRM system integration.
Convenient document search functionality:
Ability to filter documents by key parameters.
Systematization functions by categories and custom tags.
Mobile access capabilities:
Technical capabilities for working on documents from various devices.
Flexible settings for convenient shared document access.
An effective business is one where order prevails over chaos. Order begins with the automation of information management systems. We don't have recipes for the success of any particular business. Still, we know how to automate document management so that you can focus less on routine tasks and more on solving global strategic issues.